Client Video Tutorials
Sharing Information with Bec.B Designs
Security Plus
Why you should not send sensitive information via email.
Your first instinct may be to send passwords or other sensitive information to us via email. It is simple, easy and secure right?
Here are several reasons why this practice is risky:
Unencrypted Transmission
Emails are often sent in plain text, meaning the content is unencrypted. If intercepted, it’s easy for someone to extract your password.
Multiple Storage Points
Emails are stored on several systems or servers on their way to you, including:
> The sender’s email account
> Your email server
> Any intermediate servers
If any of these systems are compromised, hackers can access your password.
Local Storage
Emails are often stored locally on your laptop or workstation in plain text. If your device is lost or stolen, criminals can easily access your passwords.
Persistent Copies
Even deleting emails doesn’t ensure they’re gone forever. They can remain in trash folders or backups, making them accessible to attackers.
Email Account Vulnerability
If your email account is hacked, attackers can gain access to all the passwords you’ve sent/received in your email history.
Phishing Risks
Emails are susceptible to phishing attacks. If a hacker gains access to your email through phishing, they can access any sensitive information you’ve shared.
Compliance Issues
Many organisations have policies against sharing sensitive information like passwords via email due to regulatory compliance and data protection laws. Ignoring these policies can lead to serious legal consequences.
By understanding these risks, it’s clear that sharing passwords via email is a practice to avoid.
The following video explains 5 alternative ways to share sensitive information with Bec.B Designs. Click on the square at the bottom right of the video to make it full screen. You can press the Esc button to exit full screen when you have finished. Underneath the video, you will find the links to the solutions I discuss in the video.
More Information & Links
Website links external to the Bec.B Designs website will open in a new tab.
Some of the following links contain affiliate links because I am a part of their associated Affiliate Program. This means I may receive a commission or a couple of months free access to their product if you end up buying through one of my links. There’s no cost to you. I only recommend products I use and believe could be useful to you.
One Time Secret
Paste a password, secret message or private link, set the lifetime and create a secret link.
The secret link only works once and then disappears forever, keeping sensitive info out of email and chat logs.
Head over to One Time Secret now
https://onetimesecret.com/
Roboform
Discover more about Roboform Password Manager for personal or business. FYI – my personal fav is Roboform Everywhere for syncing between computers, tablets and phone.
How to create a shared folder in Roboform
Head over to the Roboform help article using this link, https://help.roboform.com/hc/en-us/articles/115005865048-Creating-a-shared-folder to view the instructions shown in the video.
Roboform Premium (Personal) – As a first time user, when you purchase a RoboForm Premium subscription using my referral link, you’ll receive an additional 6 months for FREE!
Purchase and learn more about RoboForm
https://becbdesigns.com.au/roboform-premium
or buy directly here.
https://becbdesigns.com.au/roboform-premium-buy
Roboform for Business – RoboForm for Business is a robust password management solution that fits companies both large and small.
You can receive a $50 discount on a new RoboForm for Business subscription, totalling $300 or more, by using my referral link.
Use this link to start a fully functional 14-day RoboForm for Business trial:
https://becbdesigns.com.au/roboform-business-trial
Or go straight to the purchasing page:
https://becbdesigns.com.au/roboform-business-buy
Dropbox
Easy to use, reliable, private and secure platform for storing and sharing important files.
View the instructions on how to share a file using Dropbox:
https://help.dropbox.com/share/share-with-others
Get 500MB bonus space by using my invite link:
https://becbdesigns.com.au/dropbox
OneDrive
If your email is via Microsoft (365/exchange for business or outlook.com for personal), you can use OneDrive to securely share files and folders.
View the instructions on how to share a file using OneDrive:
https://support.microsoft.com/en-au/office/collaborate-in-onedrive-586df57b-fdae-439c-ae5b-71cbe5bb0d4c
Google Drive
If your email is via Google (Workspace for business or Gmail for personal), you can use Google Drive to securely share files and folders.
View the instructions on how to share a file using Google Drive:
https://support.google.com/drive/answer/2494822?hl=en&co=GENIE.Platform%3DDesktop
Considering Google Workspace for your business? As a new user, I can send you a code for 10% off your first year subscription to either the Business Starter Plan or Business Standard Plan. Contact me for the code 😉.